Purchase Order

NAVIGATION AIDS- PURCHASES

PURCHASE ORDER:

v In navigation aids there are different heads present such as sales, purchases, payroll etc. from there the purchases account is selected.

v In purchases account various options are present such as write checks, payments, purchase order etc. Now form here we will select the purchase order option for making a new purchase order. Following window will appear

v Now the information required in the window is to be full filled. First the vendor I.D is to be given. If the vendor is already present then you can select the vendor from the various options and if the vendor is not present then you have to make a new vendor.

v After the vendor selection the item which is to be purchased must be entered in the inventory so that we can directly select that in the item column.

v The general ledger account to be selected is the inventory account. This account will automatically select when the inventory item is selected.

v The most important thing is the purchase order number. If the purchase order number is not written, then our purchase order will not be saved. The date selection is very important. As that date must be selected on which the purchase order is being issued.

v The unit quantity and priced is filled manually. When the price is filled then the amount column is automatically filled.

PURCHASES/ RECEIVE INVENTORY:

vFor purchase receive inventory again we have to go in the purchases and from there we have to select the purchase/receive inventory option.

vFollowing window will appear.

vAgain we have to select the vendor from which the items have been received.

vThe date must be selected and an invoice number is to be issued. This invoice number will be issued by the vendor. Also the date entered must be of that on which the invoice is being issued.

vWhen you will click on the vendor I’d the whole information will be filled in the respective columns. As we select the purchase order number the following information regarding to vendor appears.

vOnly the quantity received must be entered so that amount will be calculated according to the quantity received. Now by ALT+S save the purchase receive.