General Journel Entry

GENERAL JOURNEL ENTRY

v This is use to record the adjusting entries.

v First we will go in the task menu and from there we will select the general journel option.

v Following window will appear.

v First we have to add the date and the reference number.

v After that we will do the adjusting entries. For that purpose we will first add the relevant account of that entry and then we will write the amount whether its credit or debit.

v After that we will click on the save button and our entry will be saved.

SALE QUOTE AND SALE ORDER

SALES QUOTATION

v First we will go in the task menu and from there we will select the sales quotes.

v Following window will appear.

v Then we have to select the customer for which the sale quotes are being made.

v Then we will select the date on which this sale quotes is made.

v After that the goods thru date will be selected showing the date the goods will be delivered.

v Then we will enter the quote number.

v When we will select the customer the terms will be selected automatically, but they can be edited.

v Then we will fill the relevant columns which includes quantity, description and etc.

SALE ORDER

v We can convert our sales quote into sale order just by clicking on the convert button.

v Following window will appear.

v Select the sale order option and enter the sale order#. Your sale quote will be converted into sale order

CREDIT MEMOS

CREDIT MEMOS

v First we will go in the task menu and from there we will select the credit memo.

v After that following window will appear.

v We will select the vendor for which the credit memo is been made.

v Then credit memo number will be added.

v After that the quantity, item, description and the other relevant columns will be filled.

v In the terms Column we will write all the terms and conditions for the particular goods.

Payments

PAYMENTS

v First we have to go in the task menu and from there we have to select the payments.

v After selecting the payments following window will be displayed.

v We will select the vendor I.D.  Invoice No, Due Date and Amount will be present.

v After that the discount amount will be displayed.

v When we will click on the pay option the payment amount will be present with the discounted amount.

v If we delete the discount option then the amount received will be without the discount.

v The discount account has to be made.

v In case the discount is not avail by the vendor then the discount account has to be selected.

v In case the discount is availed by the vendor, then there is no need to select the discount account.

Purchase Order

NAVIGATION AIDS- PURCHASES

PURCHASE ORDER:

v In navigation aids there are different heads present such as sales, purchases, payroll etc. from there the purchases account is selected.

v In purchases account various options are present such as write checks, payments, purchase order etc. Now form here we will select the purchase order option for making a new purchase order. Following window will appear

v Now the information required in the window is to be full filled. First the vendor I.D is to be given. If the vendor is already present then you can select the vendor from the various options and if the vendor is not present then you have to make a new vendor.

v After the vendor selection the item which is to be purchased must be entered in the inventory so that we can directly select that in the item column.

v The general ledger account to be selected is the inventory account. This account will automatically select when the inventory item is selected.

v The most important thing is the purchase order number. If the purchase order number is not written, then our purchase order will not be saved. The date selection is very important. As that date must be selected on which the purchase order is being issued.

v The unit quantity and priced is filled manually. When the price is filled then the amount column is automatically filled.

PURCHASES/ RECEIVE INVENTORY:

vFor purchase receive inventory again we have to go in the purchases and from there we have to select the purchase/receive inventory option.

vFollowing window will appear.

vAgain we have to select the vendor from which the items have been received.

vThe date must be selected and an invoice number is to be issued. This invoice number will be issued by the vendor. Also the date entered must be of that on which the invoice is being issued.

vWhen you will click on the vendor I’d the whole information will be filled in the respective columns. As we select the purchase order number the following information regarding to vendor appears.

vOnly the quantity received must be entered so that amount will be calculated according to the quantity received. Now by ALT+S save the purchase receive.